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PEEPAL COMPLAINT PROCEDURE

WHEN THINGS NEED SORTING OUT

We are committed to providing you with the highest level of service possible, but sometimes, things can go wrong. By letting us know when you have a problem, we can work with you to understand what’s happened and put it right. This easy-to-use guide tells you how to make us aware of your views so that we can address any concerns you may have, quickly and professionally.

 

HOW DO I REPORT A COMPLAINT?

The first thing you need to do is contact us and let us know what part of our service you are unhappy with. You can report your concerns to us by phone, in writing by post, or you can send us an email. We will aim to resolve any issues immediately, however if this is not possible then your concerns will be escalated to a manager who will investigate the matter.

 

Peepal Group 

19 Grosvenor Road, Aldershot, Hampshire 

GU11 1DL 

Phone: 01252947555 

Email: info@peepal.co.uk

 

WHAT HAPPENS NEXT?

 When we receive your complaint, we will: 

  • Send you a written acknowledgement within three working days which will outline who is responsible for investigating the issues raised. 
  • Collate as much information as possible and liaise with the various departments involved to establish all the facts. 
  • Send a detailed response within fifteen working days, informing you of the outcome and ask if the suggested resolution is satisfactory. If we need more time to resolve your concerns however, you will receive a written explanation for the delay. 
  • All complaints are kept confidential and will be dealt with in a fair and unbiased way. If we do not hear from you within eight weeks of our response, we will assume the matter has been resolved and the complaint will be closed. 
  • Should you have concerns in the meantime however, please contact the member of staff whose name appears on the letter of acknowledgement.

 

STILL NOT HAPPY?

After receiving our response, if you feel your complaint has not been fully addressed, please let us know and we will aim to resolve the matter for you. 

Your concerns will be acknowledged within three working days of receipt and your complaint will be passed to an alternative, more senior member of staff for consideration. 

Where possible, a final response will then be issued within fifteen working days. If we are unable to respond to you within this timescale, we will contact you to let you know when we anticipate a resolution, and inform you of your right to appeal to a third party. 

 

If you are still not satisfied with the outcome, we would advise that you contact our independent redress scheme.

 

Independent redress scheme

 

The Property Ombudsman (TPO) 

Milford House 

43-45 Milford Street Salisbury, Wiltshire 

SP1 2BP 

Phone: 01722333306 

Email: admin@tpos.co.uk 

Website: www.tpos.co.uk 

 

This is a free independent service and they will undertake a full case review and the actions Peepal have taken to try to resolve the case.

Please note: 

  • You must refer your complaint to the Property Ombudsman within 12 months of our final correspondence regarding your compliant, including any evidence to support your case. 
  • The Property Ombudsman requires that all complaints are addressed through this in-house complaint procedures, or if more than 8 weeks has elapsed since the complaint was first made, before being submitted for an independent review.